Office Manager

Company: Matroid

About Matroid With the rapid growth of artificial intelligence, expert knowledge is increasingly required to use cutting-edge AI techniques to solve real-world problems. At Matroid, we’re building an intuitive product that allows anyone to train and deploy computer vision models without needing to know how to write a line of code. Founded in 2016 by a Stanford professor, Matroid has raised $33.5 million from NEA, Energize Ventures, and Intel Capital, and has a broad range of customers and partners in manufacturing, aerospace, transportation, security, safety, and compliance. We are looking for an Office Manager who is responsible for assisting the team with administrative tasks, managing the office, managing the renovation of our newly added office space and of course the day-to-day ad hoc requests. Tasks What you will be doing Oversee the visitor experience: greet guests, vendors, and deliveries Keep the kitchen and common areas organized and fully stocked with supplies on a daily basis Manage the budget for office expenses, events, and other categories Be the cultural ambassador to guests, visitors, and employees Own our Swag game: work with internal members and external vendors to design t-shirts, giveaways, internal items, promotional items, and more. Arrange monthly fun social events, quarterly team-building outings, annual company trips Organize parties, birthdays, anniversaries, and other impromptu activities Work with a variety of 3rd party vendors Monitor and maintain various office equipment and supply inventories Pitch in to help with other daily tasks and team requests Keep a pulse on the team to support whenever necessary Learn new technology and test software as needed Promptly respond to requests with accuracy and a courteous demeanor. Keep our main work office organized. Stay on top of mail and deliveries. Support HR functions (onboarding and offboarding) as necessary Requirements What you bring to the table AA degree or higher with 2 years experience 2+ years of recent experience as an Office Manager, Administrative Assistant, Administrative Business Partner, or EA. A self-starter and problem-solver with a sense of urgency Must learn quickly with little to no supervision Work hours: M-F, ~9-5pm; on rare occasion weekends to meet deadlines Strong organizational skills and attention to detail. Ability to plan, organize, and multitask with minimal supervision. Strong written correspondence and verbal communication skills. Ability to maintain respectful relations to all the interfaces made on behalf of the employer. Ability to handle confidential information professionally. Ability to adapt quickly to new technologies and software applications, with a willingness to learn and stay updated on industry trends (including AI and automation tools) Nice to have Previous work experience in tech or at a tech startup. Knowledge of computer vision and software as a service. Advanced technical skills and/or ability to learn new tech and software quickly Benefits What we offer in return Competitive pay and equity. The chance to constantly work on stimulating intellectual challenges. Gym membership reimbursement. Free lunch, healthy drinks, and snacks every day. Medical, dental, and vision insurance with 100% paid premiums. A flexible schedule that leaves time for all of your other interests. Resources to learn about the cutting edge of software engineering and computer vision. You’ll be working at our new office in downtown Palo Alto, just a five-minute walk from the Caltrain station. Matroid is committed to creating a diverse work environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status, or any other basis covered by appropriate law.